Memberships in a spreadsheet, collected by hand
Memberships, enrolment fees, subject packs and member discounts live in a spreadsheet, collected in cash or by cheque, with no clear record of who paid what or what is still owed.
Community schools & institutes
The management software for community schools and institutes
Nezam is a management platform built for community schools, Arabic-language institutes and Quran schools. It brings together memberships, groups and sessions, roll call, grades and report cards, payments — and a bilingual mobile app so families can track everything in real time.
Community and faith-based organisations already trust us
- No commitment
- Money-back guarantee
- GDPR-compliant
- Hosted in your country
Your challenges
Running a community organisation often comes down to improvising.
Membership spreadsheet, paper roll-call register, slots filled by hand and scattered WhatsApp messages: three frictions that community organisations, language institutes and Quran schools know well.
Groups filled in a paper register
Quran schools and Arabic-language institutes run mixed, girls-only or boys-only groups, with evening and weekend slots — often allocated by hand, with no managed capacity or waiting list.
Families kept informed over WhatsApp
Absences, lateness and announcements go out as scattered, unrecorded messages — and many families expect information in Arabic as well as in their main language.
How Nezam answers
The real field vocabulary, and the tool that goes with it.
Member, facilitator, group, session, member discount: Nezam speaks the language of community organisations — and automates the work that takes up most of your time.
Membership that invoices itself
A 4-step public enrolment flow calculates the price (subject packs, member discount, enrolment fee, VAT, instalments), collects the deposit and manages the waiting list. On the admin side, manual payment — cash, cheque, transfer, card — stays available with a clear status: paid, partial or pending.
Groups, sessions and waiting list under control
Organise your groups (mixed, girls-only, boys-only, maximum capacity) and your sessions in a calendar view, manage holidays and public holidays, and act in bulk. A student waiting for a spot stays on the waiting list until a slot opens up, with no overbilling.
A real member app, bilingual EN / AR
Legal guardians track attendance, behaviour, grades, PDF report cards and homework in real time, and chat through built-in messaging — in a bilingual mobile app, with multi-child support.
Structured roll call that alerts families
The facilitator takes the roll call for a session in a few taps — Present, Absent, Late, reason and behaviour — then confirms it. The legal guardian is notified automatically from the very first minute of absence.
Our difference
Built for faith-based, community and Arabic-language teaching.
Where other software bends a generic school ERP, Nezam is designed from the ground up for grassroots organisations across Europe.
Built for faith-based and community organisations
Member, facilitator, group, session, member discount: Nezam already speaks the language of community organisations, mosque schools and institutes. No need to bend a generic school ERP to fit how you actually work.
Tracking built for Quran schools
Grades by sub-skill, coefficients, comments and result scales — everything you need to track a student's memorisation, reading and progress, session after session, all the way to the report card.
Bilingual EN / AR, for real
The family app is bilingual. A bilingual audience isn't a marketing bonus: it's the daily reality of the Arabic-language institutes and Quran schools that Nezam serves.
Online enrolment
Membership, from request to payment.
Families enrol through a 4-step public flow. The price calculates itself — packs, member discount, fees, VAT — and the deposit is collected online. You track everything from the admin space.
- Subject packs and member discount applied automatically
- Waiting list as soon as a group is full
- Manual payment available: cash, cheque, transfer, card
A community start of year, step by step
From preparing the offer to the year up and running.
Four steps, from setting up your packs and discounts to the daily tracking of sessions and payments.
- 1
Prepare your offer
Set up your levels, subjects, subject packs, member discounts, rooms and time slots — next year's offer, ready for enrolment.
- 2
Open online enrolment
Families enrol through the public flow: choice of students and subjects, time slots, legal guardian, summary and membership payment.
- 3
Allocate and manage the waiting list
Groups fill up within their capacity limit; students waiting for a spot stay on the waiting list, unbilled, until a slot opens up.
- 4
Run the year
Session roll call, grades by sub-skill and report cards, instalment payments tracked, communication with families through the bilingual app.
Your need, the right module
What Nezam does for a community organisation.
Every day-to-day community need finds its module — without the useless modules of a catch-all ERP.
| Your need | Nezam module | What it does |
|---|---|---|
| Membership & enrolment fees | Enrolment sessions & payments | Price calculated, deposit collected, instalments and payment status tracked. |
| Member discount & subject packs | Offer configuration | Discounts and packs set up, applied automatically when the price is calculated. |
| Mixed / girls-only / boys-only groups | Groups & sessions | Maximum capacity per group, calendar view, holidays and public holidays, bulk actions. |
| Faith-based & language institute tracking | Grades & report cards | Grades by sub-skill, coefficients, comments and PDF report cards. |
| Keeping families informed in EN / AR | Bilingual parent app | Attendance, grades, homework and messaging in real time, multi-child. |
| Required documents & consents | Students & compliance | Photo/outing authorisations, internal rules and supporting documents, GDPR-compliant. |
Spreadsheet & WhatsApp vs Nezam
The same start of year, in far less time.
What changes when you move from a hand-crafted setup to a platform shared between the team and families.
| Criterion | Spreadsheet & WhatsApp | With Nezam |
|---|---|---|
| Managing memberships | Spreadsheet, manual collection | Online enrolment that invoices itself |
| Member discount & packs | Calculated by hand, error-prone | Applied automatically to the price |
| Full group | Turned away or a paper list | Waiting list, recalculated when a spot opens |
| Keeping families informed | Unrecorded WhatsApp | Push notifications + tracked messaging |
| Report cards & tracking | Reconstructed by hand | PDF report cards generated per term |
| Families’ language | One language only | Bilingual EN / AR app |
Who it's for
An answer for every role in the organisation.
Board & management
Run the organisation
- Memberships and payments in real time
- Waiting list and group capacity
- Configuration: packs, discounts, time slots
Facilitators
The daily work, without the paperwork
- Roll call in a few taps from mobile
- Grades by skill and comments
- Homework entered during the session
Member families
Track everything, in EN / AR
- Attendance, lateness and behaviour
- Grades, averages and PDF report cards
- Bilingual messaging with the team
Also worth exploring
Everything that keeps your organisation running
Community management relies on features that flow into one another. Discover the ones that matter most for community schools and institutes.
- Enrolment & payments Online membership that invoices itself.
- Parent app Real-time, bilingual EN/AR family tracking.
- Attendance & roll call Roll call that alerts families on its own.
- Groups & sessions Mixed, girls-only, boys-only, capacity and waiting list.
- Grades & report cards Faith-based tracking all the way to the PDF report card.
- Pricing Transparent, per student per year, all included.
Frequently asked questions
Everything about Nezam for community schools.
Is Nezam suitable for a community school or an Arabic-language institute?
Yes. Nezam is a management platform designed in particular for community schools, Arabic-language institutes and Quran schools. It handles memberships, groups and sessions, roll call, grades and report cards, student progress tracking, payments, and gives families a bilingual mobile app to track everything in real time.
How does Nezam handle memberships and the member discount?
During online enrolment, Nezam automatically calculates the price from your subject packs, member discount, enrolment fees, VAT and the instalments you have set up. The deposit is collected online, and management can also record a manual payment — cash, cheque, transfer or card — with a paid, partial or pending status.
Is the parent app available in Arabic?
Yes. The mobile app for legal guardians and students is bilingual (English / Arabic). Families use it to check attendance, behaviour, grades, PDF report cards and homework in real time, and chat with the team through messaging, with multi-child support.
Can a waiting list be managed when a group is full?
Yes. When a group reaches its maximum capacity, the student concerned is placed on a waiting list and is not billed until a spot opens up. As soon as a slot frees up, the enrolment is recalculated at its real price and the student joins the group.
Is Nezam GDPR-compliant for an organisation?
Yes. Nezam handles consents, authorisations (photo, outings), internal rules and required documents in each student's record. Data is hosted in Europe (sovereignty depending on your country), encrypted, automatically backed up and protected by two-factor authentication (2FA) — an essential point for an organisation that collects data on minors.
How much does Nezam cost for an organisation?
Pricing is transparent, per student per year: $3 on the standard rate, $2.5 on the reduced rate depending on your size and $2 from 1,000 students. Training for your team, support, setup, maintenance and unlimited messages are included, with no per-module billing and no commitment.
Run your organisation without a spreadsheet.
Book a 20-minute demo and see memberships, roll call and the bilingual parent app in real conditions.
- No commitment
- Money-back guarantee
- GDPR-compliant
- Hosted in your country