Nezam is a management platform built for community schools, Arabic-language institutes and Quran schools. It brings together memberships, groups and sessions, roll call, grades and report cards, payments — and a bilingual mobile app so families can track everything in real time.
Community and faith-based organisations already trust us
Your challenges
Membership spreadsheet, paper roll-call register, slots filled by hand and scattered WhatsApp messages: three frictions that community organisations, language institutes and Quran schools know well.
Today
Memberships in a spreadsheet, collected by hand
Groups filled in a paper register
Families kept informed over WhatsApp
With Nezam
Membership that invoices itself
Groups, sessions and waiting list under control
A real member app, bilingual EN / AR
Structured roll call that alerts families
Member, facilitator, group, session, member discount: Nezam speaks the language of community organisations — and automates the work that takes up most of your time.
A 4-step public enrolment flow calculates the price (subject packs, member discount, enrolment fee, VAT, instalments), lets you collect the deposit and manages the waiting list. On the admin side, manual payment — cash, cheque, transfer, card — stays available with a clear status: paid, partial or pending.
Organise your groups (mixed, girls-only, boys-only, maximum capacity) and your sessions in a calendar view, manage holidays and public holidays, and act in bulk. A student waiting for a spot stays on the waiting list until a slot opens up, with no overbilling.
Legal guardians track attendance, behaviour, grades, PDF report cards and homework in real time, and chat through built-in messaging — in a bilingual mobile app, with multi-child support.
The facilitator takes the roll call for a session in a few taps — Present, Absent, Late, reason and behaviour — then confirms it. The legal guardian is notified automatically from the very first minute of absence.
Our difference
Where other software bends a generic school ERP, Nezam is designed from the ground up for grassroots organisations across Europe.
Member, facilitator, group, session, member discount: Nezam already speaks the language of community organisations, mosque schools and institutes. No need to bend a generic school ERP to fit how you actually work.
Grades by sub-skill, coefficients, comments and result scales — everything you need to track a student's memorisation, reading and progress, session after session, all the way to the report card.
The family app is bilingual. A bilingual audience isn't a marketing bonus: it's the daily reality of the Arabic-language institutes and Quran schools that Nezam serves.
Families enrol through a 4-step public flow. The price calculates itself — packs, member discount, fees, VAT — and you collect the deposit online. You track everything from the admin space.
Four steps, from setting up your packs and discounts to the daily tracking of sessions and payments.
Set up your levels, subjects, subject packs, member discounts, rooms and time slots — next year's offer, ready for enrolment.
Families enrol through the public flow: choice of students and subjects, time slots, legal guardian, summary and membership payment.
Groups fill up within their capacity limit; students waiting for a spot stay on the waiting list, unbilled, until a slot opens up.
Session roll call, grades by sub-skill and report cards, instalment payments tracked, communication with families through the bilingual app.
Your need, the right module
Every day-to-day community need finds its module — without the useless modules of a catch-all ERP.
| Your need | Nezam module | What it does |
|---|---|---|
| Membership & enrolment fees | Enrolment sessions & payments | Price calculated, deposit collected, instalments and payment status tracked. |
| Member discount & subject packs | Offer configuration | Discounts and packs set up, applied automatically when the price is calculated. |
| Mixed / girls-only / boys-only groups | Groups & sessions | Maximum capacity per group, calendar view, holidays and public holidays, bulk actions. |
| Faith-based & language institute tracking | Grades & report cards | Grades by sub-skill, coefficients, comments and PDF report cards. |
| Keeping families informed in EN / AR | Bilingual parent app | Attendance, grades, homework and messaging in real time, multi-child. |
| Required documents & consents | Students & compliance | Photo/outing authorisations, internal rules and supporting documents, GDPR-compliant. |
Spreadsheet & WhatsApp vs Nezam
What changes when you move from a hand-crafted setup to a platform shared between the team and families.
| Criterion | Spreadsheet & WhatsApp | With Nezam |
|---|---|---|
| Managing memberships | Spreadsheet, manual collection | Online enrolment that invoices itself |
| Member discount & packs | Calculated by hand, error-prone | Applied automatically to the price |
| Full group | Turned away or a paper list | Waiting list, recalculated when a spot opens |
| Keeping families informed | Unrecorded WhatsApp | Push notifications + tracked messaging |
| Report cards & tracking | Reconstructed by hand | PDF report cards generated per term |
| Families’ language | One language only | Bilingual EN / AR app |
Who it's for
Run the organisation
The daily work, without the paperwork
Track everything, in EN / AR
Community management relies on features that flow into one another. Discover the ones that matter most for community schools and institutes.
Frequently asked questions
Yes. Nezam is a management platform designed in particular for community schools, Arabic-language institutes and Quran schools. It handles memberships, groups and sessions, roll call, grades and report cards, student progress tracking, payments, and gives families a bilingual mobile app to track everything in real time.
During online enrolment, Nezam automatically calculates the price from your subject packs, member discount, enrolment fees, VAT and the instalments you have set up. You collect the deposit online, and management can also record a manual payment — cash, cheque, transfer or card — with a paid, partial or pending status.
Yes. The mobile app for legal guardians and students is bilingual (English / Arabic). Families use it to check attendance, behaviour, grades, PDF report cards and homework in real time, and chat with the team through messaging, with multi-child support.
Yes. When a group reaches its maximum capacity, the student concerned is placed on a waiting list and is not billed until a spot opens up. As soon as a slot frees up, the enrolment is recalculated at its real price and the student joins the group.
Yes. Nezam handles consents, authorisations (photo, outings), internal rules and required documents in each student's record. Data is hosted in Europe (sovereignty depending on your country), encrypted, automatically backed up and protected by two-factor authentication (2FA) — an essential point for an organisation that collects data on minors.
Pricing is transparent, per student per year: two plans on display — Complete from $2 per student per year, and Tailored from $3, from 300 students — payable monthly or yearly. Training for your team, support, setup, maintenance and unlimited messages are included, with no per-module billing.
Book a 20-minute demo and see memberships, roll call and the bilingual parent app in real conditions.