Guide
Attendance tracking, from roll call to the learner profile
The short answer
A digital roll call records, for every learner and every session, a status, a reason, a behaviour note and the homework. Once submitted, it notifies the legal guardian and carries over to the learner profile, with no re-entry.
Everything a roll call records
Six pieces of information, entered in one pass during the session.
- Present / Absent / Late status per learner and per session
- Reason for the absence or lateness
- Behaviour note, positive or negative, for the session
- Homework for the next session, entered from the roll call
- Roll-call submission, which makes the record reliable
- Absences and lateness carried over to the learner profile
Who is notified, of what and when
Notifications reach the legal guardian without anyone on the team lifting a finger.
| Event | When | Channel | Recipient |
|---|---|---|---|
| Absence | From the 1st minute of roll call | Push notification | Legal guardian |
| Lateness | On roll-call submission | Push notification | Legal guardian |
| Behaviour +/− | On roll-call submission | Push notification | Legal guardian |
| Session homework | On roll-call submission | Parent app | Parents & student |
Notification triggers follow your organisation's settings, in the parent app configuration.
The behaviour notes you can record
Positive as well as negative: the record is not only there to sanction.
| Positive behaviour | Negative behaviour |
|---|---|
| Active participation in the session | Chatter or restlessness |
| Helping other learners | Homework not done |
| Neat work handed in on time | Materials or supplies forgotten |
| Notable progress over the period | Repeated lateness to the slot |
The paper register, and what changes
Item by item, what paper cannot do.
| Item | Paper register | With Nezam |
|---|---|---|
| Taking the roll | Notebook or loose sheet | A few taps on mobile |
| Absence / lateness reason | Rarely noted | Recorded and archived |
| Behaviour +/− | Absent | Positive or negative per learner |
| Informing families | Manual follow-up, WhatsApp | Automatic push notification |
| Reliability of the record | Frequent omissions | Roll-call submission + dashboard alert |
| Per-learner history | Hard to reconstruct | Recorded on the learner profile |
Frequently asked questions
Attendance tracking, from roll call to the learner profile
Why must the roll call be submitted?
Submitting the roll call locks the attendance record and triggers the notifications to families. As long as a session isn’t submitted, it appears in the dashboard’s list of unsubmitted roll calls, which prevents forgotten sessions and guarantees reliable tracking.
Can you record a reason and a behaviour per learner?
Yes. Each absence or lateness can carry a reason, and each learner can receive a positive or negative behaviour for the session. This information flows back to families via the parent app, whereas a paper roll-call book is limited to a column of ticks.
Do absences and lateness show up on the learner’s profile?
Yes. Each submitted roll call feeds the learner’s history: their absences, lateness, reasons and behaviours can be viewed on their profile by the team, and followed by the family in the parent app.